Drafted From Your Past Bids,
Tracked Through to Award
Once a bid is worth pursuing, IFX Bid drafts the response from your previous bids, executive summaries, references and signer block. Your team corrects and approves it rather than writing it, and the pipeline carries it from decision through to award.
Status That Reflects What's Actually Happening
Five states, no ceremony. Each one answers a question someone was going to ask in a standup anyway, and the drafting happens inside them.
Modular Office Furniture
94FL DMS
Classroom Seating Refresh
81Duval County
Library Shelving Package
88Broward County
Lab Casework Install
73VCU
Dormitory Furnishings
69USC
Admin Workstations
91City of Tampa
Pursuing
You've decided it's worth the effort. It leaves the inbox and becomes work.
In Progress
The response is drafted from your past bids, executive summaries, references and signer block, while supplier quotes come in.
In Review
Your team corrects and approves the draft rather than writing it.
Submitted
Your team has filed the response with the agency and marked it submitted. It is waiting on an award.
Won / Lost
The outcome is recorded, with the loss reason captured while it's still fresh.
What Your Response Draft Contains
RFQ-oriented documents assembled from the solicitation, your company profile, past bids and available supplier prices.
- Cover Letter
- Compliance Matrix
- Pricing Sheet
- References
- Submission Notes and Checklist
Unknown facts and work that requires a person are flagged HUMAN:. Your team verifies the draft, completes agency forms and signatures, and files it through the required channel. IFX Bid does not file responses into agency portals.
Losses Are Data, Not Embarrassment
When a bid closes, record the outcome and, if you lost, why. Priced too high, missed a requirement, incumbent renewed, no capacity to deliver. It takes ten seconds while the memory is fresh.
A quarter later, that field is the most useful thing in the system. It tells you whether you’re losing on price or on fit, and it joins your bid history, so the reviews stop surfacing the bids you consistently lose.
Won
Moves to history and counts toward the accuracy picture.
Lost
Captures the reason, so the pattern becomes visible.
Built for a Team, Not a Spreadsheet Owner
Bid work involves more than one person, which means it needs permissions and a record of who changed what.
A Reason for Every Pass
Passing on an opportunity is a decision worth keeping. Record why, and the next person who sees a similar bid doesn't relitigate it from scratch.
Complete Activity Log
Every create, edit, status change, and role change is written to an append-only audit trail: who did what, to which bid, and when.
Roles and Permissions
View, add, edit, and delete permissions per module, so a coordinator can move bids without being able to reconfigure your scoring criteria.
Multi-Company Isolation
Run several companies on one platform with their own profiles, past bids, pipelines, and histories, visible only to the people assigned to them.
History That Answers the Awkward Question
“Did we ever bid this agency before?” is a question that usually costs somebody twenty minutes and a search through old email. Every closed bid stays in history with its agency, its score, its outcome, and its reason, so the answer takes seconds. The same history is what the next draft is built from.
Approve Drafts Instead of Writing Them
Load your past bids once, and every response after that starts as a draft your team corrects rather than a blank page.