Set it up once.
Then read the short list.
Three decisions at the start, and after that the platform does the searching, reading, and sorting on a schedule — twice a day, every day.
The part that needs you
Setup is deliberately short, but the middle step deserves real attention — everything downstream is only as good as the criteria you write.
Connect Your Sources
Roughly 20 minutesChoose the portals your buyers publish on — the federal system, your state's procurement site, the municipal portals in your delivery area, and any aggregators you already pay for. Each one has a purpose-built adapter, so connecting it is a selection rather than an integration project.
Describe What You Bid
Roughly an hour, and worth doing carefullyWrite your capabilities in plain language: what you supply, what contract sizes work, where you can deliver, and what you'd never take on. Add the keywords your buyers actually use, and set hard exclusions for categories that are always a no. This profile is the yardstick every score is measured against.
Check the First Run
An afternoon, onceThe first scoring pass tells you whether the criteria landed. Read the top twenty and the bottom twenty — if something is rated wrong, flag it and adjust the profile. Two or three rounds of this and the scoring reflects how your team actually decides.
What happens without you
Once the criteria are set, this cycle runs on its own — morning and evening, whether anyone opens the app or not.
Sources Scraped
Every connected portal is swept twice a day for new and updated postings. Full solicitation text is pulled in behind each one.
Opportunities Scored
Each new bid is scored against your criteria, with reasoning, matched keywords, and matched classification codes recorded alongside the number.
Your Team Triages
The short list is waiting each morning. Pursue what's worth it, pass on the rest with a reason. Passing is one click and it's remembered.
Quotes Requested
For anything you're pursuing, send supplier RFQs from inside the bid. Replies thread back automatically and quoted prices are read out of them.
Outcome Recorded
Submit, then log won or lost with the reason. That verdict feeds the calibration report and sharpens the next round of scoring.
And then it starts again that evening.
The loop that makes it worth keeping
After a few weeks you’ll have real verdicts — bids you pursued, bids you passed, bids you won and lost. That history is what turns the scoring from a reasonable guess into something tuned to your business.
The calibration report shows where the scoring is over-eager and where it’s too conservative, measured against the version of your criteria that produced each score. Adjust, and watch whether the next month’s numbers actually improve.
Start With One Portal
You don't have to connect everything on day one. Pick the source that matters most, write your criteria, and see what comes back.