From Solicitation to Draft: How IFX Bid Works With Your Bid Desk

Most bid desks don't run short of opportunities. They run short of hours: hours to read each solicitation and decide whether it fits, hours to chase pricing, and hours to write a response from scratch. IFX Bid is built around those hours. It handles the repetitive parts of the bid desk so your team spends its time on decisions, corrections and approvals.

Here is how it works, step by step.

1. Every opportunity gets a score, and the reasoning behind it

IFX Bid reviews the available solicitation text against four things you give it: your capability statement, your bid criteria, your hard exclusions and your past bids. Each opportunity comes back with a fit score from 0 to 100, and the reasoning is written out, along with the matched keywords and the matched classification codes.

That written reasoning is the point. Your team can read why something scored high or low, check the evidence, and disagree with it. Anything caught by one of your hard exclusions is scored zero, and the rule that caught it is named, so you know exactly why it was set aside.

Scores guide your review. They are not a prediction of winning.

When a new match comes in, IFX Bid sends you an email, so promising opportunities don't sit unread in a feed.

2. Your team's calls make the next review better

Every yes or no your team gives is saved and fed back into scoring. Pass on an opportunity, pursue another, and those decisions become part of how the next round is judged. Over time the review reflects what your team actually says yes to, not a generic keyword list.

3. Know the agency behind the bid

IFX Bid includes an agencies directory, and it is linked to bids. The agency behind an opportunity lives in the same workspace as the bid, instead of in a separate spreadsheet.

4. Supplier quotes go out when you decide to pursue

On the Elite and Multi-Company plans, marking a bid as pursuing sends quote requests to your own suppliers automatically: three suppliers per line item, with the bid's requirements attached. Replies are threaded back against the bid. Quoted prices and minimum order quantities are extracted from whatever format the supplier used, and each extracted price is shown next to the original message so someone can check it. Every vendor you add joins your supplier database, so the next bid has more suppliers to ask.

5. Drafts that start from your own past bids

IFX Bid now builds response drafts from your past bids: your previous responses, executive summaries, references and signer block. The draft reads like your company rather than a template. Your team corrects and approves it instead of starting from a blank page.

IFX Bid assembles the response and a submission checklist. Your team keeps final approval, files with the agency and marks the bid submitted in the pipeline.

Your team still makes the call

None of this takes the decision away from the people who know your business. IFX Bid finds, scores, prices and drafts. Your team reviews, decides and files.

Getting access

IFX Bid is in invite-only private beta, and accounts are opened by the Infraxio team rather than through self-serve signup. To ask for a slot, tell us what you bid on and which bid sites your buyers publish on through the contact form at ifxbid.com.